Winterfolk Meeting Notes Feb 2, 2014



Brian to contact John at Black Swan and ensure he is OK with Lindsey using 3rd floor room for counts, and storing cash in his safe. Brian
Get $150 float for cash boxes – $10, $5, $2, $1 and bring to festival for Linds Brian
Write scripts for WF to include artist BIOs Brian
Update volunteers honorariam language on website – all volunteers get $20 for working the whole weekend. Brian
Export full list of PayPal ticket purchases and print for Lindsey to use at the door of paid stages – include total # of tix avail at each door. Brian
Have signs printed for outside Winterfolk venues Brian
Write scripts for WF stage introductions Dougal
Create MAP for volunteers of venues and festival program – send volunteers
MAP to Marci
Connect with Kimbery Malett for sample form re: photo reglations Dougal
Set up a central drop box for photographers to upload pics, with
standardized file naming convention. Artists can watermark their photos.
Measurements for railings outside WF venues to ensure signage works Dougal
Create 5 x signs for $10 Suggested WF Donations Lindsey
Buy 2 more donation boxes Lindsey
Buy 3 different stamps for paid stages Lindsey
Export artist List from My Mail Out and send to Marci for CD Sales Lindsey
Social Media Post to Volunteers for sound guys Lindsey
Send out volunteer email for Marci and include link to volunteer duties Lindsey
Send language to D and B for #winterfolklive hashtag Lindsey
Reminder for WF launch party to go out Thurs Feb 6 and Tues Feb 11 Lindsey
Re-send volunteer email and launch party to new volunteers Lindsey
Create mini-sheet for tables encouraging use of #winterfolklive and social pic and video shares Lindsey
Marci to write email for volunteer orientation Sat Feb 8, 11 AM and 2 PM and send to Lindsey to send out requesting RSVP’s and linking to volunteer duties page on website Marci
Create and print sheet for volunters to include map, duties, contact information, and instructions Marci
Media list to Marci Sarah/Joanne

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