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Winterfolk Meeting Notes Feb 2, 2014 |
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TO DO |
PERSON RESPONSIBLE |
| Brian to contact John at Black Swan and ensure he is OK with Lindsey using 3rd floor room for counts, and storing cash in his safe. | Brian |
| Get $150 float for cash boxes – $10, $5, $2, $1 and bring to festival for Linds | Brian |
| Write scripts for WF to include artist BIOs | Brian |
| Update volunteers honorariam language on website – all volunteers get $20 for working the whole weekend. | Brian |
| Export full list of PayPal ticket purchases and print for Lindsey to use at the door of paid stages – include total # of tix avail at each door. | Brian |
| Have signs printed for outside Winterfolk venues | Brian |
| Write scripts for WF stage introductions | Dougal |
| Create MAP for volunteers of venues and festival program – send volunteers MAP to Marci |
Dougal |
| Connect with Kimbery Malett for sample form re: photo reglations | Dougal |
| Set up a central drop box for photographers to upload pics, with standardized file naming convention. Artists can watermark their photos. |
Dougal |
| Measurements for railings outside WF venues to ensure signage works | Dougal |
| Create 5 x signs for $10 Suggested WF Donations | Lindsey |
| Buy 2 more donation boxes | Lindsey |
| Buy 3 different stamps for paid stages | Lindsey |
| Export artist List from My Mail Out and send to Marci for CD Sales | Lindsey |
| Social Media Post to Volunteers for sound guys | Lindsey |
| Send out volunteer email for Marci and include link to volunteer duties | Lindsey |
| Send language to D and B for #winterfolklive hashtag | Lindsey |
| Reminder for WF launch party to go out Thurs Feb 6 and Tues Feb 11 | Lindsey |
| Re-send volunteer email and launch party to new volunteers | Lindsey |
| Create mini-sheet for tables encouraging use of #winterfolklive and social pic and video shares | Lindsey |
| Marci to write email for volunteer orientation Sat Feb 8, 11 AM and 2 PM and send to Lindsey to send out requesting RSVP’s and linking to volunteer duties page on website | Marci |
| Create and print sheet for volunters to include map, duties, contact information, and instructions | Marci |
| Media list to Marci | Sarah/Joanne |
Copy of Meeting Notes
